Georgia State Office of Vital Records


Georgia State Office of Vital Records

To be redirected to the Georgia State Office of Vital Records website , visit HERE

Vital Records is responsible for registering, preserving, amending, and certifying all Georgia vital events.


GAVERS September Maintenance - Features and Fixes

The State Office of Vital Records recently conducted maintenance on the GAVERS application. Below is a list of the features and fixes that are now available. If you have any questions about the deployment, please reach out to your regional consultant.

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Update on Walk-in Services

Due to the public health state of emergency surrounding COVID-19, we have suspended Vital Records walk-in services at the State Office of Vital Records until further notice. You may request birth and death records online using one of our approved third party vendors (ROVERGo Certificates, or VitalChek) or visit your local county office. It is strongly recommended that you call first, before visiting your county office. If you would like to make a change or correction to a vital record, please mail your request, along with the required documentation, to our facility. Our mailing address is 1680 Phoenix Blvd., Suite 100, Atlanta, Georgia 30349. For all other questions or concerns, please feel free to contact us at 404-679-4702. Our Communications Center will be open from 8:00am to 4:30pm to assist you during this time. Stay safe and be well.

**Due to the public health state of emergency surrounding COVID-19, processing times for all vital records requests may be delayed.


Guidance from the State Registrar - COVID-19 Death Certificate Amendments

Greetings from the State Office of Vital Records,

To amend a death certificate to add “COVID-19” the certifying physician, medical examiner, or coroner must submit a written request detailing the changes needed, along with at least one piece of evidence from an official source, such as a positive lab test for COVID-19 (SARS-CoV-2), or a medical record clearly stating the diagnosis of COVID-19. All requests should be e-mailed to dph-vrdeath.correction@dph.ga.gov along with the scanned documentation. If e-mail is not an option, the request can be mailed to the State Office of Vital Records at this address:

State Office of Vital Records
1680 Phoenix Boulevard, Suite 100
Atlanta, Georgia 30349

This requirement to submit medical evidence does not apply if fixing a simple spelling mistake, like “COIVD-19” to “COVID-19” or when updating a pending death certificate that did not previously have a cause of death.

Thank you,

Christopher JP Harrison, MPH
State Registrar

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Guidance for Certifying COVID-19 Deaths

State Office of Vital Records Guidance for Certifying COVID-19 Deaths - May 7, 2020 - HERE


Upcoming Office Hours and Vital Records Webinars 

  • September 16, 2021 - Office Hours
    Join us for our Vital Records Office Hours webinar. The goal in mind when creating this series was to give everyone the opportunity to meet regularly, discuss issues and provide updates in a virtual townhall-like setting. We will host two sessions a month, with each session lasting only one hour. In addition, we will have guest panelists at every meeting to answer questions and address concerns. Event details
  • September 21, 2021 - GAVERS Refresher- Live Demo
    GAVERS Refresher is a live demonstration on county procedures, Fee and Issuance, and emergency customers. The live demo will help the new and seasoned employees with their everyday questions and concerns. Event details
  • October 7, 2021 - Registrar Orientation
    Please join the Regional Training and Support Team as they discuss very important information for new local registrars and their staff. This training will cover processes, procedures, and changes for registrars and their staff. If you have any questions, please contact your Regional Consultant. Event details
  • October 19, 2021 - Fee & Issuance Request (Amendment/PA/Correction)
    Join our webinar about utilizing the Fee & Issuance module to submit your request to Special Services. This will give you the opportunity to track the status of the paperwork you mailed to the state office. Event details
  • October 26, 2021 - Vital Records Office Hours
    Join us for our Vital Records Office Hours webinar. The goal in mind when creating this series was to give everyone the opportunity to meet regularly, discuss issues and provide updates in a virtual townhall-like setting. We will host sessions monthly, with each session lasting only one hour. In addition, we will have guest panelists at every meeting to answer questions and address concerns. Event details
  • November 18, 2021 - Vital Records Office Hours
    Join us for our Vital Records Office Hours webinar. The goal in mind when creating this series was to give everyone the opportunity to meet regularly, discuss issues and provide updates in a virtual townhall-like setting. We will host sessions monthly, with each session lasting only one hour. In addition, we will have guest panelists at every meeting to answer questions and address concerns. Event details
  • December 1, 2021 - Vital Records Office Hours
    Join us for our Vital Records Office Hours webinar. The goal in mind when creating this series was to give everyone the opportunity to meet regularly, discuss issues and provide updates in a virtual townhall-like setting. We will host sessions monthly, with each session lasting only one hour. In addition, we will have guest panelists at every meeting to answer questions and address concerns. Event details
  • December 9, 2021 - Disposition & Disinter/Reinter Process
    Please join the Training and Support Team as we review the steps for issuing Disposition & Disinter/Reinter Permits. This training will cover updated Rules as well as provide a detailed overview of the process…i.e. who should issue permits and when you should issue permits. We will also take the opportunity to answer some of the frequently asked questions. Event details

ATTENTION: Rule Changes for 511-1-3.23 Effective June 23, 2021

The Georgia State Office of Vital Records has announced rule changes for 511-1-3.23 (Permits for Disposition, Disinterment and Reinterment) will take effect on June 23, 2021. 

To learn more about this change, GFDA Members can visit the Member Page

Click the links below for the State Office of Vital Records forms. Note: It is important to download the form each time, instead of having copies on file. This will ensure if they update the form, you have the correct version. 

  • NEW Permit for Disinterment/Reinternment Form (EFFECTIVE JUNE 23, 2021) - HERE
  • Disposition of Human Remains Form - HERE
  • Supplemental Death Form - HERE
  • Pronouncement of Death Form - HERE
  • Deputy Registrars for Disposition Permits - HERE

If you have any questions about these forms you should contact the State Office of Vital Records.

GEORGIA CODE AND VR RULES AND REGULATIONS 

  • Georgia Code - Click HERE
  • Georgia Rules & Regulations - Click HERE


Locations Page (ACTION REQUIRED)

If you have not had the opportunity to view the new locations page on our main DPH website, please take a moment to visit the page and verify your information. The link to the page is provided below for easy access. If you find any discrepancies with your information, please send an e-mail to Dandre.Mayberry@dph.ga.gov or simply reply to this announcement.

Find Your Vital Records Office

We thank you for your continued partnership and support.


Georgia Department of Public Health - Office of Vital Records - Vital Connections Newsletter may be found HERE

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